Sales and business operations
Custom Document Management System (DMS) and Digital Records Software
Contracts, invoices, policies and records pile up in folders and inboxes. A document management system gives every file one home with search, versions and permissions.
Orincore builds custom document management software for companies, schools and regulated teams, with approvals, audit trails and integrations to the tools you already use.
What your document management system can include
We build only the modules you need and add the rest later, so you are never paying for a bloated package.
Secure storage and folders
Structured storage with metadata and tags.
Version control
History of changes and the ability to restore.
Search
Full-text search across documents.
Approvals and e-signature links
Review workflows and signature integrations.
Access control and audit
Role-based access and a full activity log.
Retention and archiving
Rules for keeping and archiving records.
Who it is for
- Companies with large paper or file archives
- Schools, hospitals and finance teams
- Legal and compliance teams
What to plan for
Practical points we cover with you before building.
Retention rules
Retention periods depend on your sector and country. We configure to your policy.
Digitising paper
Scanning and indexing old records can be added as a project.
How we build it
A clear, milestone-based process with a written estimate before any work begins.
- 01
Scope
A short call to understand your process, users and priorities, then a written scope and estimate.
- 02
Design
Clickable designs and data flows you can review before development starts.
- 03
Build in phases
Working releases every one to two weeks, starting with the module that matters most.
- 04
Launch and support
Testing, launch, documentation and up to 2 months of free support, maintenance and bug fixes.
Services behind this solution
Custom Software Development
CRMs, internal tools, workflow systems and integrations built around your processes.
Web Development
Fast, search-friendly websites and custom web applications built with React and Next.js.
AI Development and Automation
AI chatbots, LLM integrations and workflow automation that remove repetitive work.
Frequently asked questions
Can it search inside scanned documents?
Yes, with OCR where your documents allow.
Can it integrate with email or other systems?
Usually yes.
Is every access logged?
Yes. We build full audit trails.
Do you provide support after launch?
Yes. Every project includes up to 2 months of free support, maintenance and bug fixes after launch, counted from the day we hand the application over to you to launch. After that period, we do not provide free support: any further support, maintenance or changes to the service are paid, and we agree the price with you in writing before work starts.
Related solutions
Document Processing Automation
Automate document processing with OCR and AI: extract data from invoices, forms, IDs and PDFs, validate it and send it to your systems.
Business Process Automation
Business process and workflow automation: remove manual data entry, automate approvals and reports, and connect your tools. Custom automation, built to fit.
ERP Software
Custom ERP software that connects sales, purchasing, inventory, accounting and HR in one system, built in phases around your business.
Ready to discuss your project?
Tell us what you want to build. You will get a written estimate range and clear next steps, with no obligation. Every project includes up to 2 months of free support after launch.